Best Fun Inc. | Children’s Party Planning Checklist

Children’s Party Planning Checklist

Printable List [HERE]

Schedule		Activity
4-6 weeks before party		Choose a theme with your child. See below for themes that Best Fun has to offer
		Select date and time for party.
		Choose location for party and make reservations, if necessary.
		Develop the guest list (neighborhood friends, class mates, team mates, cousins, etc.).
		Develop party agenda (example: 1-1:30 arts & crafts, 1:30-2:15 games and entertainment, 2:15-2:30 refreshments, 2:30-3:00 present opening, favor distribution, and free play). See below for ideas on how to set up the agenda.
		Book entertainment, if any (magician, face painting, bounce house, etc.). www.bestfun.biz
3-4 weeks before		Make or purchase invitations.
		Mail invitations 2 1/2 weeks before party
		Plan games and activities
2 weeks before		Purchase party supplies (decorations, favors, party activities). Purchase enough for siblings and a few other extra guests. View the Shopping Check list.
		Plan menu and make grocery shopping list. View our Kid Friendly Food List. Best Fun rents concession equipment & supplies…for cotton candy, snow cones, popcorn and more!
		Arrange for help. Identify family members and friends who can help set-up/clean-up, prepare and serve food, and coordinate games and activities.
1 week before		Gather up tables, chairs, toys, coolers, serving dishes, and other supplies you’ll be using at the party. Best Fun rents tables and chairs if you need additional for your party.
		Follow-up with the invited guests who have not yet RSVP’d to determine final guest count.
		Order cake & balloons. Best Fun has helium latex and mylar balloons! Let Best Fun do it all for you!
		Prepare any foods that can be frozen for the following week.
2-3 days before		Charge video camera battery and make sure cameras are working.
		Do grocery shopping. Don’t forget your list
		Get cash or make out checks for any paid helpers.
		Prepare favor/goodie bags.
Day before		Prepare remaining food, including cake or cupcakes if making these.
Day before		Clean and child proof party area.
Party Day!		Finish last minute food preparation.
		Pick up cake and balloons Best Fun delivers Balloons!
		Set-up and decorate party area
		Set-up games
		Have fun!
		Do minimum level of clean-up.
2-3 days after		Finish cleanup/put-away.
		Have child prepare thank you notes for gifts. Don’t forget to send thank you notes to your helpers.
		Get film developed and send pictures to distant relatives, put one on fridge, save some for scrap book.